Sunday nights are still spreadsheet nights.
Scheduling lives in one tool. Payments in another. Attendance in a third. Every week someone manually pulls numbers together to answer “what did we earn this week?” That person is usually you.
Purpose-built for kids activity centers, gyms & franchise operators
Stop managing your business in five different tools.
KramaAI gives you one system for memberships, schedules, payments, and attendance — with AI that flags at-risk students before they cancel. Built specifically for class-based operators. Not a generic tool with a kids-center skin.
No contract required · Onboarding included · Cancel anytime
Why KramaAI
If any of these feel familiar, you are not alone.
Most class-based operators hit the same ceiling. Not because they are doing something wrong. Because the tools they are using were not built for this.
Revenue walks out the door quietly.
Missed renewals. Untracked cash. Discounts applied inconsistently. Refunds with no audit trail. Without a structured transaction record per customer and program, you cannot see where the money went until it's already gone.
Students disappear before you notice.
Attendance and billing data live apart. By the time you see that a family hasn't paid or hasn't shown up in three weeks, they've already decided to cancel. You needed that signal two weeks earlier.
KramaAI connects all three. One system. One source of truth. See how it works →
What it does
One system for everything your center runs on.
Not four tools duct-taped together. A single product your Admin, Owner, Staff, and customers all log into — each seeing exactly what they need.
Revenue dashboards that update live.
Every enrollment, payment, and session feeds into one dashboard. Your Monday morning report is ready when you wake up — not when someone finishes the export.
Scheduling, attendance, and check-in in one flow.
Build your class schedule once. Staff mark attendance from the same screen. Parents see their child's progress from the customer app. No re-entry. No reconciliation.
Cash, card, and online — all in one ledger.
Stripe online payments. Cash approval workflows. Tax policies per program. Payout summaries per location. End-of-month close takes minutes, not a Monday afternoon.
AI that tells you who is about to leave.
Attendance and billing signals feed an alert layer. When a student misses three sessions, you get flagged. When a membership is about to lapse, you get flagged. Act before they cancel — not after.
See the product
This is what your team will actually use.
Four screens from the live product. Business overview, daily check-in, transaction ledger, and monthly payouts. Click any image to open full size.
Seen enough to want a walkthrough? Book 30 minutes →
Features
Everything your operation needs — in one license.
Built for facilities that sell memberships, run classes, and manage families. Not adapted from a generic CRM.
Student & family management
Child profiles linked to parent/guardian accounts. Enrollment history, attendance records, and payment status — all in one place per family.
Scheduling & session operations
Recurring class schedules, capacity management, instructor assignment, and day-of check-in — staff run the floor from the same screen they build the week on.
Payments, tax & payouts
Stripe online payments, cash approval workflows, configurable tax policies, royalty tracking, and monthly payout statements. Every dollar accounted for.
Revenue & retention dashboards
Live KPI dashboards for Admin, Owner, and Staff roles. Revenue by center, enrollment trends, and attendance rates — no exports required.
Role-based access & governance
Admin, Owner, Staff, and Customer app — each role sees exactly what they need and nothing they shouldn't. Built for franchise-style multi-center operations.
AI retention layer
Attendance and billing signals feed automated alerts. At-risk students are flagged before they cancel. Weekly digest surfaces the three actions most likely to improve this week's numbers.
Need the full capability breakdown? Download the product overview PDF →
What operators say after their first 30 days.
6 hrs saved last week
“Before KramaAI, I spent every Sunday night reconciling attendance against billing in three different spreadsheets. Now I open one dashboard on Monday morning and I'm done in five minutes. My front desk saved six hours last week alone.”
4 locations · 1 dashboard
“The biggest thing for us was seeing all four locations in one view. I used to chase down each manager for their weekly numbers. Now it's all there when I log in. Month-end close went from a full day to about two hours.”
Live in under a week
“We switched from iClassPro. The migration was faster than I expected — we imported everything in an afternoon. The staff was trained by end of day. I was nervous about switching but we were live in under a week.”
No testimonial yet? We're actively building our customer evidence base. Book a demo to join our pilot program →
Moving from iClassPro, MyStudio, or spreadsheets?
The most common reason operators don't switch isn't cost. It's the fear of migration. Here is what that actually looks like with KramaAI.
We import your data.
Student records, membership history, and billing data — we export from your current system and import into KramaAI. Most centers complete this in under a day.
We train your team.
Onboarding is included in every tier. We walk your Admin, Owner, and front desk staff through their specific workflows in a live session. Not a video library.
You go live. We stay available.
Most centers are fully operational within one week. Your dedicated onboarding contact stays available for 30 days post-launch. After that, support is one ticket away.
All your data is exportable at any time in CSV format. No lock-in. If KramaAI isn't right for you, you leave with everything you brought.
Compare
How KramaAI compares to the alternatives.
We are not the oldest option. We are the one built for how kids activity centers and class-based businesses actually operate. Here is an honest comparison.
| Feature | KramaAI | MyStudio | Pike13 | iClassPro |
|---|---|---|---|---|
| Starting price | $90/mo (Starter) | ~$139/mo | ~$129/mo | ~$129/mo |
| Contract required | No | No | No | Annual often required |
| Kids/family data model | ✓ | Partial | Partial | ✓ |
| Multi-location dashboard | ✓ | Partial | Partial | Partial |
| Royalty / franchise payouts | ✓ | ✗ | ✗ | Partial |
| AI retention alerts | ✓ | ✗ | ✗ | ✗ |
| Cash approval workflow | ✓ | ✗ | Partial | ✗ |
| Stripe online payments | ✓ | ✓ | ✓ | ✓ |
| Data export (CSV) | ✓ Anytime | Partial | Partial | Partial |
| Onboarding included | ✓ All tiers | Paid add-on | Paid add-on | Varies |
| Years in market | New (2024) | ~10 | ~15 | ~18 |
Competitor details based on publicly available pricing and feature pages as of early 2025. We recommend verifying current pricing directly with each vendor.
Money
Know exactly where every dollar went.
Not next week when the export is done. Right now, from any device.
Every transaction, labeled.
Cash, card, online — every payment is logged with method, status, program, and customer. Filter by center, date, or payment type in seconds. No pivot tables.
Cash approvals that create accountability.
Cash entries go through a review step before they hit final totals. Designated approvers confirm or flag each entry. You always know who approved what and when.
Month-end that doesn't require a dedicated person.
Royalty summaries, platform fees, and payout totals auto-generate each month. Your accountant gets clean records. Your investors get real numbers.
Who we serve
Built for how you actually run your centers.
Whether you run one location or a franchise network, KramaAI is for operators who sell memberships, run classes, and manage families — not generic retail or appointment-only businesses.
Gyms & boutique fitness
Memberships, class packs, trials, and recurring billing — with schedules and attendance tied to what members actually use.
Kids centers & enrichment
Children, parents, camps, and term programs in one place so enrollment, payments, and check-in stay aligned when families pay and kids attend.
Child profiles sit under parent accounts, staff access is role-scoped, and data handling aligns with COPPA-aware practices — see our Privacy Policy.
Franchise & multi-site operators
Centralized visibility into programs, royalties, and payouts across locations — without losing how each center runs day to day.
Pricing
Straightforward pricing for every stage of growth.
No surprise implementation fees. No mandatory annual contracts. Onboarding is included in every tier.
Starter
Starting at $90/month
Per location · billed monthly
Single-location centers formalizing operations.
- 1 center
- Unlimited staff accounts
- Student and family profile management
- Program and membership catalog
- Stripe online payments
- Cash approval workflow
- Standard reporting and data export
- Email support
30-day money-back guarantee
Start 14-day free trial →Growth
Custom — contact for quote
Multi-center pricing available
Operators running 2–10 locations.
- Everything in Starter
- Multiple centers in one account
- Cross-location revenue dashboard
- Advanced membership and event management
- Cash approval and financial filter tools
- Royalty and payout summaries
- Priority support
Enterprise
Custom — dedicated quote
Franchise and large network pricing
Franchise networks and multi-brand operators.
- Everything in Growth
- Unlimited locations
- Custom royalty and commission models
- Advanced role-based governance
- Dedicated onboarding manager
- Custom SLA and support terms
- Data Processing Agreement (DPA) provided
All plans include onboarding. All plans allow data export at any time. No vendor lock-in.
See what KramaAI saves you.
See how this maps to your actual operation. Book a 30-minute demo →
Built for the responsibility of managing children's data.
When you trust us with student records, you are trusting us with information about real families. We take that seriously — and we are transparent about exactly how we handle it.
Student data lives under parent/guardian accounts.
Staff and instructors see only the data their role requires. Sensitive records require explicit permission.
COPPA-aware data practices.
We follow COPPA-compliant data handling principles. Parents can request full data deletion at any time.
Encryption in transit and at rest.
All data is encrypted via TLS 1.3 in transit and AES-256 at rest. Your student records are not stored in plain text.
We never sell or share student data.
No advertising partnerships. No data brokers. No third-party analytics that touch student records. Your data is yours.
Export your data anytime.
Full CSV export of all student, billing, and attendance records on demand. No data lock-in. No exit fees.
Data Processing Agreement available.
Enterprise and franchise customers receive a signed DPA. Starter customers can request one for their compliance records.
Book a demo
See KramaAI running your actual operation in 30 minutes.
Not a generic sales demo. We model your specific setup — your center type, your current tools, your team structure — before the call. You see your workflow, not ours.
- 1. You book a time. We send 3 questions about your center.
- 2. On the call: we walk through your specific setup. Billing, scheduling, AI alerts — configured for your center type.
- 3. No pitch. No pressure. If it is not a fit, we will tell you. If it is, we will show you how to get live in under a week.
Pick a time on our calendar
Request a demo by form
Share your details and we will confirm your 30-minute walkthrough by email.
We respond within one business day. Questions? Email admin@kramaai.io
FAQ
Questions operators ask before they switch.
Every payment — cash, card, or online via Stripe — is recorded as a transaction tied to the customer, program, payment method, and status. You can filter by date range, center, or payment type in seconds. No exports. No pivot tables. The same data that runs operations also runs your financial close.
Yes. KramaAI is built for multi-center operations. Your Admin dashboard shows data across all locations. Owners see only their assigned centers. Reports can be filtered per location or viewed in aggregate. This is one of the core reasons franchise operators choose KramaAI over single-location tools.
We do the import. You export your current data (we tell you exactly how), we map it to KramaAI fields, and we load it. Most centers complete the data migration in a single afternoon. Staff training is a live session included in onboarding. Most centers are fully live within one week.
Cash entries are logged by staff and flow into an approval queue. Designated approvers review and confirm or flag each entry before it hits your final numbers. This gives you an audit trail for every cash transaction — not just a running total.
Yes — this is one of the primary use cases the product was designed for. Royalty calculations, platform fee deductions, and payout summaries are built into the billing layer. Monthly statements are auto-generated per center. Franchisors get aggregate visibility. Franchisees manage their own location. Legal teams can request a signed Data Processing Agreement.
You can export all student, billing, attendance, and transaction records in CSV format at any time — with one click, no waiting, no fees. Your data is yours. We do not hold it hostage and we do not charge an exit fee. If you leave, you leave with everything.
For a single location switching from iClassPro or a spreadsheet: under one week in most cases. We import your data, run a live onboarding session with your team, and you go live. Multi-location rollouts are phased — typically 2–4 weeks depending on center count and complexity.
Who built KramaAI
KramaAI was founded by operators who ran class-based businesses and franchise networks before building software for them. The product came from the frustration of reconciling three systems every Sunday night. We built what we wished existed.